Electronic Service Record Available for Enlisted Sailors

Story Number: NNS061025-08Release Date: 10/25/2006 12:30:00 PM
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By Senior Chief Mass Communication Specialist Bill Houlihan and Chief Mass Communication Specialist Teresa J. Frith, NPC Communications Office

MILLINGTON, Tenn. (NNS) -- The Navy has officially launched the Electronic Service Record (ESR) within the Navy Standard Integrated Personnel System (NSIPS).

The vision is for ESR to replace the current paper-based Field Service Record with an electronic records management application, automating most service record maintenance, and providing individual service members, personnel offices (PERSO) and customer commands secure worldwide access to service record data via the Internet.

"NSIPS is the Human Resources Management tool used by our Personnel Support Detachments (PSD) and Navy Reserve Centers, so there was a logical fit for the Electronic Service Record to reside within that software application," said Cmdr. Susan Eaton, NSIPS program manager.

The implementation of the ESR will enhance reliability and productivity within the PERSO/PSD by making maximum use of corporate data, and eliminating redundant data input. It will allow global transactions for medals and awards, training and education, personnel qualification standards (PQS), and routine administrative remarks, and creates electronic forms that can be printed and signed when a hard copy is required.

"ESR is also a significant change for individual Sailors, because they will have greater access to information that affects their careers," said Jim Giger, a military human resource specialist here.

All active-duty and drilling Reserve Sailors can access their ESR by signing up for a self-service ESR account on the NSIPS Web page at https://nsips.nmci.navy.mil/ using a Common Access Card (CAC)-enabled computer. Sailors will be able to view their own records, as well as make minor changes, including emergency contact information, home and mailing address, official email address, and personal info such as race, religion and ethnic code. Navy Reserve Sailors can also put in their civilian employment information.

Commanding officers, executive officers, command master chiefs, and pass liaison representatives may obtain read-only access for Sailors in their Unit Identification Code by contacting their NSIPS access manager.

Giger stressed the importance of checking service records early and often. "A lot of Sailors wait until they're an E-5 or above before taking a personal interest in their record, but we are responsible for ensuring our records are correct and up to date. It is easier to correct errors if found early. Members should start reviewing their record periodically, and contacting their PERSO/PSD if they find errors."

"This, along with a periodic review of your Official Military Personnel File (OMPF) on the Electronic Military Personnel Records System (EMPRS) will keep your records selection-board ready," said Giger.

In addition to reviewing service record data online, ESR implements self-service functionality for the first time. Initially limited to items such as emergency contact information, address and phone numbers, this will serve as a model for future self-service functions that will affect benefits and entitlements, such as the Record of Emergency Data.

ESR relies upon the NSIPS database, so changes made via the ESR application will accordingly update personnel information in NSIPS. However, for the immediate future, printed documents must still be forwarded to Navy Personnel Command to update the permanent personnel record, then filed in the field service record to ensure current records information is available. This process will continue until all activities responsible for maintaining personnel records have access to ESR. Ultimately, ESR will replace the field service record (the service record jacket) that Sailors carry between PSDs when transferred.

Current regulations still require reenlistment and extension contracts, dependency application/record of emergency data, unauthorized absence and court memorandums to be printed, signed and distributed to appropriate organizations. Service member's group life insurance; notice of basic eligibility; history of assignments; administrative remarks; enlisted qualifications history; awards records; training, education and qualifications history; and member data summary will have modified policy, procedures and distribution instructions.

A follow on effort will merge the ESR with the Electronic Training Jacket (ETJ), providing Sailors with a single Web-based view of personnel and training history.

For more information about record review, visit www.npc.navy.mil.

For related news, visit the Navy Personnel Command Navy NewsStand page at www.news.navy.mil/local/npc/.

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